12-month Contract Personal Assistant

A leading global private equity firm is looking for a Personal Assistant to join their team on a 12-month fixed term basis. You will be providing administrative and legal assistant/paralegal support to several members of the team. The successful candidate will need to have strong interpersonal and communication skills and the ability to build relationships with a wide variety of individuals, internally and externally. Reliability and a can‐do, proactive attitude is a must along with having an outstanding commitment and sense of dedication to understanding, fulfilling and anticipating the professionals’ and office’s needs and priorities

Responsibilities:

Providing comprehensive administrative support to professionals. Answer, screen and direct incoming calls, visitors and correspondence

Managing busy calendars and assist with time management/ensuring calendars are adhered to, including strategic planning and prioritisation of calendars

Scheduling external and internal meetings, greet and direct guests, and coordinate any needed video conference and/or conference calls

Organising board meetings

Scheduling domestic and international travel itineraries

Liaising with both internal and external Assistants (e.g. portfolio companies & investors) to coordinate meeting schedules, etc

Completing monthly corporate, out of pocket, and mileage expense reports

Ensuring that all professionals are prepared for all internal & external meetings (print meeting materials, deal diligence materials, etc.)

Maintaining accurate and up-to-date contacts

Managing internal files and maintain the confidentiality and organisation of file contents.

Assisting with administrative and regulatory filings and maintaining up-to-date files relating to regulatory compliance

Providing assistance and paralegal support to the Legal team

Managing signature requests, maintaining, monitoring and updating the Companies House record

Obtaining final executed documents and putting into legal document management system

Setting up board meetings including arranging board notifications, if needed

Assisting with additional legal assistant/paralegal duties as requested

Provide backup support to other administrative professionals and investment professionals

Ad-hoc project work as needed

Preferred Skills and Experience:

5 years of relevant experience; preferably within private equity or a financial institution

Flexibility in hours as start and end times will vary greatly and can be unpredictable

Excellent organisational and project management skills

Ability to juggle multiple tasks, professionals and changing priorities in an effective and timely manner

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.