ID : 18453
ADMIN ASSISTANT JOB DESCRIPTION
Required for a fun, thriving and professional architecture and interior design practice in Clapham Common. Must have 1+ yrs admin experience, excellent written and verbal English skills, be confident with Excel and a welcoming telephone manner. If you enjoy working in a young, vibrant and professional office, we would like to hear from you. Salary in the region of £18k. Ideally we would like a part time admin assistant to work 2 – 3 days a week Monday to Wednesday 9.30 – 6pm and flexible / part time working.
The main tasks would be as follows:
• Reception cover – answering telephone calls
• Meeting and greeting guests , making tea/ coffee etc
• Ensure the smooth running of the office, ordering stationary, managing suppliers, deliveries etc
• Managing and updating company database and in house system.
• Sorting and distributing post
• Scanning, filing, project labels and archiving documents
• First point of contact for prospective clients & taking enquiries
• Assistance with arranging office events
– Summer party / Christmas party
• Managing and monitoring the company Health & Safety practices
• Assisting with an inputting invoicing data for records.
• Acknowledging client payments & chasing outstanding payments
• Working closely with the studio manager in maintaining a happy team and office!
Hours of work:
9.30 – 6pm flexible/part time working
Ideal start date: ASAP
Application deadline: 29th June 2018
Interviews: ASAP
Salary: £18000 annual salary, pro-rated dependant on hours worked
Attributes required:
Competent use of Microsoft Office and excel
Ideally experienced using Macs
Ability to work in a team
Personable – able to deal with high net worth clients
Good telephone manner
Common sense and intuition
The studio has a chief motivation officer called Doodle that is schnoodle dog breed so if you have allergies this may not be for you.
We are a social bunch with work drinks once a month, softball weekly and occasional architectural team outings.
Please apply with a covering letter and CV.
