Bookkeeper/Community Centre Manager: running a popular facility in a thriving neighbourhood.

Vine Community Centre Manager/Bookkeeper Job Description

Job Purpose

To manage The Vine Community Centre in accordance with the values and agreed policies of The Vine Community Centre Board of Directors.

To investigate, develop and advise the Board on proposed new developments, projects and programmes.

Hours: 25hrs p.w. Salary: £11.75/hour £22,912 FTE (this post may be shared if two suitable candidates can be found and are in agreement to do so).

Line manager: Chair of the Vine Community Centre Board

Values and Policies

The Churches of the Diocese of Southwell and Nottingham work to four basic values

~ Valuing people

~ serving community

~enabling change

~discerning God

            These values are at the centre of the Christian ethos of the Vine.

Welcome and inclusion. The Vine is open to all and use by the whole community is to be encouraged.

Equal Opportunities

Child Protection policy together with working with vulnerable adults

Health and Safety

Collaboration with the statutory, church and other voluntary agencies

Responsibilities

To ensure a professional service is delivered to all centre users by:

Ensuring access to the building between 9am until close of events.

Ensure that there is adequate staffing cover at all times

Ensuring that the building and its environs are maintained in a good state of repair and clean

Arranging building security and safety of all workers and centre users.

Ensuring all policies are applied in respect of Health and safety and fire regulations

Ensuring that booking procedures and centre arrangements deliver high levels of customer service and satisfaction

Reviewing service delivery policies from time to time

Monitor the effectiveness of project being run

To lead and manage the team of Centre workers, volunteers and tenants enabling them to fulfil their job descriptions and achieve good morale by:

Ensuring staff are paid accurately, on time and according to days/hours worked.

Ensuring timesheets are completed, annual leave, sick pay recorded

Communicating centre developments, board decisions and policies regularly to staff, volunteers and tenants

Supervision with staff members regularly (and annual review of performance/appraisal)

Being attentive to training needs and development

Dealing with disputes and grievances

Recruiting and overseeing training and development of volunteers for a range of duties in the centre

To ensure the centre operates with in annual budgets by:

Communicating and implementing a financially viable pricing structure for the centre’s use.

Achieving sufficient levels of bookings to attain budgeted targets

Ensuring centre users are invoiced, monies collected, banked and accounted for within agreed time limits

Ensuring timely payments of all bills, wages etc.

Reporting to the board at each of its meetings on the financial situation

Preparing a report on cashflow

In conjunction with the board prepare annual budgets

Apply for and manage grant funding

To develop current and new areas of work for the centre by:

Developing and implementing and maintaining appropriate marketing strategies

Developing consultation processes to take into account the views of the users of the centre, the church and the local community in the development of new projects and programmes

Remaining up to date with local and city wide developments in order to ensure that the needs of the local community are met

To discern appropriate opportunities for the development of the centre

Represent the centre in appropriate forums

Enhancing the reputation of the centre

Develop a network of contacts

Prepare and update at regular intervals in conjunction with the board a three year business plan

Source new information on grant funding sources and making applications.

To administer the financial tasks of the centre

Producing customer invoices on accounting program

Enter payments

Banking cash and cheques

Credit control function

Paying suppliers

Entering of supplier bills

Paying suppliers according to terms

Monitoring of direct debits and standing orders

Monthly bank reconciliation

Monthly processing of required journals

Reconciliation of control accounts

Payment of PAYE & NI

Producing quarterly accounts for presentation to the board

Manage grant funding

Liaison with auditors annual to produce annual accounts

Do all required statutory annual returns

Monthly wages for centre staff together with Rainbow Project and church staff members

The application process

Request application pack.