ID : 17078
Responsibilities:
Act as a first point of contact for the executives’ business partners and team members in a highly professional manner;
Manage and coordinate senior executive calendars, organize meetings and appointments with efficiency and intricacy;
Prepare reports, memos, letters, presentations etc. to the highest standards and in a timely manner;
Book and arrange complex travel itineraries, agendas, travel expense reimbursements and adhere to internal processes;
Read and analyze incoming memos, submissions and reports to determine their significance and arrange their distribution accordingly;
File and control retrieval of corporate documents, records, reports and archived materials;
Collaborate and liaise with the wider team to meet deadlines and gain required data;
Monitor, track and follow up on results with all advised or known milestones and deadlines to ensure they are met;
Ensure confidentiality and data protection is at the forefront of all activities;
Support with preparation for events and conferences;
Collate monthly senior executive expenses, citing all receipt details and storing data in line with payroll timelines;
Conduct required research and analysis activities providing efficient and solution focused summaries;
Be able to commit to flexible working hours where required in line with international time zones.
Based in Greater London but some travel required on occasions.
Qualifications & Experience:
Professional proficiency in English (spoken and written), and/or native speaker. French, Arabic or Russian are of advantage;
Excellent knowledge of (online) travel management to multiple and diverse destinations;
Advanced IT Skills: MS Word, MS Excel, MS Outlook, PowerPoint;
Bachelor’s Degree, minimum 3 years’ relevant experience in similar position having reported into Senior Executives;
Personal Skills:
Highly professional behavior towards all stakeholders and team members;
Strong attention to detail and problem-solving skills
Excellent communication skills (written and spoken);
Self-starter, self-disciplined and a well-organized, and determined personality;
Quick learner, able to adapt easily to different personalities and working styles;
Thrives working in a fast-paced international environment;
High-performer able to work towards tight deadlines.
