1 Handle all incoming calls, dealing with any call queries, finding out answers to queries and resolving phone enquiries.
2. Prepare weekly wages for all employees including banking and P.A.Y.E monthly & end of year returns, Using Sage software including noting all staff hours / holidays.
3. Collate Sage software with the following, (1.All sales 2.Creditors. 3. Banking 4. Visas 5.Petty cash)
4. Process all monthly CIS online for sub-contractors used.
5. Prepare and submit Harvest Contracts Ltd Vat return quarterly.
6. Process and send out all Customer and client related invoices.
7. Chase all monies and outstanding Invoices with statements if required.
8. Initiate cash flow meetings plus regularly update ‘cashflow’ forms and Creditors lists and delivering information to Partners.
9. Additional administration duties and managing accounts office i.e. opening mail etc
10. Gathering together of annual accounts for the Limited company to send to accountant.
11. During quieter business spells, help to develop systems to improve accounts running including sales / client calls with the possibility of presenting to other clients.
12. Help run small property portfolio, communicate queries, arrange meetings, and monitor rental payments.
13. HR responsibilities including keeping staff files up to date.
14. Check all company vehicle requirements e.g. obtaining competitive quote for van insurance renewal, ordering road tax for vehicles on-line, monitoring fuel use and incorporating all vehicle expenditure into cash-flow forward planning.
15. Ensuring that completed Job Pack information is checked before filing.
